Let people book a time with you

A booking page shows the hours you are free, in your own agenda. You share one link; the other person picks a subject and a free time, and the meeting - with its video call - lands in both agendas. No more eight mails about half an hour.

Coordination - time with you - 6 min. You need: a login

Nothing is shared until you tick Published and send the link. Reading this page changes nothing.

The New booking page window with a page title and a description filled in
This is where you make your booking page.

What you will be able to do

  • Say when you are free Pick the days and hours people may book.
  • Share one link Send it in a mail or put it on a website.
  • People book themselves They pick a time. You both get it in your agenda.

Get this ready first

  • Your free hours For example: weekdays, 9 to 5.
  • Your calendar (not needed) Connected? Then busy times are left out by themselves.

Do it together, one step at a time

Seven steps. Five to make the page, two to see it work.

  1. Open Manage booking

    Booking lives in the Agenda column, behind the button with three lines.

    • Open CoVince. On the right is the column Agenda .
    • At the top of that column, press the button with three lines. Its name is My overviews .
    • A small menu opens. Press Manage booking.
    The dashboard with the My overviews menu open in the Agenda column: Manage social media, Manage booking, Manage date polls
    The menu behind the three lines.

  2. Start a new booking page

    Your booking pages have their own window. Start a new one there.

    • In the middle you now see My bookings : the meetings you booked with other people.
    • Press My booking pages at its top right. A big window opens: My booking pages . The first time it says No booking pages yet .
    • Press + New booking page. A second window opens: New booking page .
    My bookings in the middle column, with Upcoming meetings and Past meetings empty, and the My booking pages button at the top right
    Press My booking pages, top right.

  3. Give it a name

    Write what the meeting is about. People read this first.

    • Page title : for example Introduction chat with Wies .
    • Description : one or two lines about what the meeting is for.
    • Organisation : Personal is fine. Pick your organisation if the page should show on its central booking page.
    • Journey (not needed): pick a journey, and the meetings also show in that journey's agenda.
    • Tick Published - the page is live on its link . Without the tick, only you can see the page.
    The New booking page window: Page title "Introduction chat with Wies", a description, Organisation Personal, Journey, and the Published tick box
    A title and one line are enough.

  4. Say when you are free

    Tick the days. Set the hours. People can only pick inside them.

    • Scroll down to Availability . Monday to Friday, 09:00 to 17:00 is already filled in.
    • Untick a day you do not want, or change the hours next to it.
    • Slot step (min) : every how many minutes a meeting may start. Min. notice (hours) : how soon before, at the latest. Bookable ahead (days) : how far ahead. Buffer (min) : a break between two meetings.
    • Or press Suggest from my calendar: CoVince fills in the hours from your own calendar.
    Availability: Monday to Friday ticked from 09:00 to 17:00, Saturday and Sunday unticked, slot step 30, minimum notice 4 hours, bookable 60 days ahead, buffer 0, time zone Europe/Amsterdam
    Weekdays, nine to five. Change what you like.

  5. What they can book, then Save

    Name the meeting and how long it is. Then press Save.

    • Scroll down to Subjects (meeting types) .
    • Title : for example Introduction chat . Duration (min) : 30.
    • Online video meeting possible is ticked: the booking gets a video call. Tick Physical meeting possible too if people may come by, and fill in the location.
    • More kinds of meeting? Press + Add subject.
    • Press Save at the bottom. You are back in My booking pages , and your page is in the list.
    Subjects: a subject titled Introduction chat, duration 30 minutes, Online video meeting possible ticked, Physical meeting possible unticked, and the Save button at the bottom
    One subject: a 30-minute chat, online.

  6. Share the link

    Copy the link and send it. The other person picks a time.

    • In My booking pages , your page has the buttons Open, Share and a pencil to edit.
    • Press Share, then Copy link. Paste the link in a mail or a chat. QR, Embed and Button code are there for posters and websites.
    • The other person opens the link and sees: Choose a subject , then Pick a date and time - only your free times.
    • Then Your details : name, e-mail, online or in person. They press Confirm booking.
    • They see Your meeting is booked! and get a mail with a calendar invite.

  7. See who booked

    Every booking shows up in My booking pages and in your agenda.

    • Open Manage booking again, then My booking pages.
    • Upcoming meetings lists every booking, with Join for the video call and Details.
    • Somebody booked - Timo Kraaijvanger , say? You also get a mail, and the meeting is in your agenda.
    • Bookings per week counts them. After a meeting, mark who came under Recent meetings (mark attendance) .
    The My booking pages window: pages, a bookings-per-week chart, Upcoming meetings and Recent meetings (mark attendance), still empty
    Your bookings come in here. Still empty on this screen.

If something is not right

The link says only I can see it.

Tick Published in the page and press Save.

A day shows no times at all.

That day is not ticked, or your calendar is busy then.

Can two of us be booked together?

Yes. Link a journey, then add co-hosts.

How do I stop it?

Untick Published and Save. Or delete the page.

The words, in plain language

booking page
A web page with your free times, where other people book a meeting with you.
subject
A kind of meeting on your page, with its own name and length - for example a 30-minute introduction chat.
slot step
Every how many minutes a meeting may start: with 30, times are 10:00, 10:30, 11:00.

Where to go next