Stand-up agenda and checklist for the Obeya huddle

Stand-up agenda and checklist for the daily Obeya huddle

CoVinceNovember 9, 20263 min read

Comic: click to enlarge

An Obeya stand-up takes fifteen minutes and follows the same questions every time: what is red, who picks it up, what is done. This page has an agenda with a checklist you can tick off on the page and print or save as PDF. Nothing has to be downloaded.

Obeya stand-up, CoVince Obeya (covince.com/obeya)

Before the stand-up

The numbers are today’sOutdated numbers make the whole stand-up worthless.

Someone leads, someone writes down actionsTwo roles, rotating each time.

Remote colleagues can look alongThe same wall, not a separate report.

The fifteen-minute agenda

0-2 min. Open with what needs attentionHow many numbers are behind or at risk, how many actions are overdue? Start with red.

2-6 min. Red numbers: what is going on?Outlier or trend? Look at the trend per week against the target.

6-10 min. Overdue actionsWhat is blocking, or is the date different? Every action an owner and a date.

10-13 min. New actions for whatever has no action yetEvery red KPI has an action with a person as owner.

13-15 min. CloseWho has what, and when do we see it again? Write it down.

After the stand-up

All new actions have an owner and a date

Whatever took longer than a minute has been moved to a separate conversation

Decisions and risks are on the wall

Today’s actions

Action	Owner	Date	Belongs to KPI or risk

Five rules that keep the stand-up short

Standing and in front of the wall. Not at a table, not with a presentation.
Start with red. Skip what is on track.
Discuss, do not solve. A solution that takes more than a minute belongs in a separate conversation.
Every action an owner and a date. Otherwise it disappears.
The same questions every time. The rhythm is the method: plan, do, check, act.

On a digital wall

In CoVince’s Control Room the stand-up starts by itself with what needs attention: at the top it shows how many numbers are behind, at risk or on track, and how many actions are overdue. Tap a status and you see only those tiles. Tapping a chart shows which action is attached to it. Remote colleagues take part via video calling on the board, and the CrewMate can answer questions about the numbers out loud. More about the rhythm is in Obeya stand-up: agenda and rhythm.

Obeya stand-up in the Syner Suite: a team at a round table in front of a wall with canvases and a remote colleague on the right — A stand-up in front of the wall in the Syner Suite, with the remote colleague on the right of the wall.

Frequently asked questions

How long does an Obeya stand-up take?

Fifteen minutes. The agenda above divides that time: open with what needs attention, discuss red, the overdue actions, new actions and close.

How often do you hold the stand-up?

Daily or a few times a week, and weekly walk the walls together. Per period you recalibrate goals and KPIs.

Can I print the checklist?

Yes. Choose Print / save as PDF. The printout shows the agenda, the checklist and the empty action list without the rest of the page.

Is my checklist saved?

No. The page remembers nothing; print or save as PDF before you close it.

Who leads the stand-up?

Someone from the team, rotating each time. A second person writes down the actions.